If the department wishes to store the image(s) in the University Digital Asset Management System, the department will be required to attest that Photo Release Forms are on file for each identifiable subject in the photos/videos.Release forms should remain on file per the University Records Retention policy until such time that they can be destroyed.A department may produce an electronic version of the signed release and store such in a secure shared electronic resource such as a shared Google drive.Thus, ensure multiple people within the department/administration have access to the repository of files. The department/unit that requests the photos/video should store all signed University Photo Release Forms in a central location within the department, filed by the Merlin shoot number if applicable, so that the assets can be easily retrieved (by department staff) if requested.Health Care Records Release Authorization Form Details File Format PDF Size: 14.1 KB Download 4. Medical Records Release Form usf.edu Details File Format PDF Size: 92.3 KB Download 3. Medical Records Release Form Template Details File Format PDF Size: 393 KB Download 2. If the subject in the photo/video is a minor then a legal guardian must complete and sign the release form. 11+ Records Release Form Templates in PDF Word 1. Once the form has been appropriately signed the photo/video session can occur. Collect a Photo Release Form from subjects before the photo/video session.The following are recommended actions to maintain photo release records: ![]() Electronic or printed photo release forms are acceptable. Per the procedure for UNCG Photo Release Process, the University department/unit that requests the photos/videos is responsible for obtaining signed Photo Release Forms from all subjects in the photo. ![]() ![]() Photos/Videos where there are identifiable subjects, who have not given their permission, cannot be uploaded into the University Digital Asset Management System. The procedure for UNCG Photo Release Process requires that most identifiable subjects in photos/videos used in UNCG publications, electronic, print or otherwise, sign a Photo Release Form giving the University permission to use their likeness. The Electronic Masters Thesis or Doctoral Dissertation Release form allows the Graduate School to release your work electronically on the Web.
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